YOUR USE OF THE BLACK HEALTH MATTERS WEBSITE, EVENTS, PRODUCTS AND SERVICES ARE GOVERNED BY THE BLACK HEALTH MATTERS TERMS OF SERVICE (“TOS”), PRIVACY POLICY, THE RELEVANT SUPPLEMENTAL TERMS, AND ANY OTHER DOCUMENTATION, POLICIES, OR GUIDELINES THAT WE MAY PROVIDE IN WRITING.   

Effective Date: May 28, 2025

Last Updated: February 12, 2026

These Black Health Matters Supplemental Terms of Service (“Supplemental Terms”) apply to your attendance, participation in and/or access to any in-person or virtual event, meeting, show, seminar, webinar, or conference owned, operated or otherwise hosted by us, including any recordings or live streams of the foregoing (each, a “BHM Event”).

By accepting and using your registration, ticket or other means of access (each, a “Ticket”) to the applicable BHM Event, you are agreeing, on behalf of yourself and any other individual who will be attending the BHM Event via a Ticket purchased or otherwise supplied by you (each, a “Guest”), to these Supplemental Terms.

BY ATTENDING A BHM EVENT AND OR PURCHASING A TICKET, YOU FURTHER ACCEPT AND AGREE TO BE BOUND AND ABIDE BY THESE SUPPLEMENTAL TERMS.

Capitalized terms not defined below will have the meanings given to such terms in the TOS. We may modify the Supplemental Terms and encourage you to check back here from time to time for any modifications we may make to these Supplemental Terms.

For more information regarding BHM Events, please visit the Black Health Matters website. To the extent there is a conflict between these Supplemental Terms (including the TOS) and the information on the Black Health Matters website, these Supplemental Terms will prevail with respect to such conflict.

1. Ticketing
   1. Personal. The Ticket is a personal, revocable license to attend the BHM Event to which the Ticket relates. Capacity for BHM Events is limited, and a Ticket is required to attend any BHM Event. You confirm that your attendance at the BHM Event complies with all applicable laws and regulations and, if applicable, your organization’s internal policies and guidelines.
   2. Age Requirement. Unless otherwise noted in writing, all attendees must be twenty-one (21) years of age or older as of the date of the applicable BHM Event in order to attend. Where otherwise noted in writing, anyone under the age of twenty-one (21) as of the date of the applicable BHM Event, must comply with Black Health Matters’ requirements, including presenting valid identification and securing a signed appearance release from a parent or guardian.
   3. Acceptance of Terms by Guest. If you are obtaining a Ticket to a BHM Event on behalf of a Guest, it is your responsibility to ensure your Guest is aware of these Supplemental Terms and accepts them. By obtaining a Ticket on behalf of a Guest, you are warranting that you have made your Guest aware of these Supplemental Terms and they have accepted these Supplemental Terms.
   4. Non-Transferable Ticket. Notwithstanding the foregoing, your Ticket is non-transferable unless such Ticket transfer, assignment and/or substitution request is approved in writing by us. To request to transfer your Ticket, please check the event page for the applicable BHM Event for instructions on how to do so or email Info@blackhealthmatters.com. Your Ticket will not be honored if obtained from unauthorized sellers and/or Ticket holders. Your Ticket has no value, cash or otherwise, and may not be sold, resold, copied or exchanged under penalty of law. Your Ticket may not be used for advertising, marketing, promotions or any other commercial purpose, including, without limitation, contests, auctions, sweepstakes and giveaways without our express written consent. Any such attempted or actual sale, transfer or use of your Ticket invalidates your Ticket and revokes any license granted thereunder.
   5. Payment Method. If applicable, the payment of any fee for a BHM Event is due upon purchase of your Ticket. Unless otherwise noted, the total price of the Ticket is inclusive of any applicable sales or use taxes. Any and all other costs incurred in connection with your attendance of the BHM Event shall be borne solely by you, and we are not responsible for any such costs. You hereby represent and warrant that any payment information you submit to us is true, accurate and complete and that you have the legal right to use any credit card(s), debit card(s) or other payment method(s) (“Payment Method”) used by you in connection with your Ticket purchase. By providing a Payment Method for your Ticket purchase, you expressly agree that we, our affiliates or a third‑party payment processor is authorized to charge the Payment Method provided at the time of your Ticket purchase and in accordance with any future payment dates agreed upon at the time of sale. If we cannot charge your Payment Method or if your Payment Method is denied for any reason, we reserve the right to deny you access to the BHM Event.
   6. No Refunds. Unless otherwise noted in writing, all Ticket purchases are final and non-refundable. Please note that if you do not attend a BHM Event for which you have purchased a Ticket, or leave such BHM Event prior to its conclusion, you are still responsible for payment. You and any Guest’s sole and exclusive remedy for dissatisfaction with a BHM Event is to leave the event. Unless otherwise noted in writing, there are no refunds, credits or exchanges for illness, emergencies or any other unexpected circumstances affecting your or a Guest’s attendance of a BHM Event.
   7. Admission at BHM Discretion. Certain BHM Events are invitation-only. You may have an opportunity to request an invitation to attend an invitation-only BHM Events, but admission to attend invitation-only BHM Events is subject to our sole discretion. Please note that requesting an invitation to attend an invitation-only BHM Event does not guarantee admission. We reserve the right to exclude any prospective participant from registering for, participating in, or attending any BHM Event, in our sole discretion.
   8. Privacy. Our Privacy Policy explains how we collect, store, process and use your data, including your Payment Method information, and you acknowledge and agree that you and any Guest’s registration, attendance, participation in and/or access to a BHM Event is subject to the terms and conditions of our Privacy Policy.

2. Event Content
   1. Changes to Date and Content. We reserve the right, in our sole discretion, to cancel, delay or change any and all aspects of a BHM Event, including, but not limited to, the theme, content, programs, speakers, performers, hosts, moderators, venue, date and time. Unless otherwise noted in writing, you acknowledge and agree that any such cancellations or changes are not grounds for a refund of any registration or attendance fees paid in connection with such BHM Event.
   2. Hosts and Speakers. The views, opinions and positions expressed by the hosts, speakers or sponsors of BHM Events or any other third-parties at BHM Events are theirs alone and do not necessarily reflect the views, opinions or positions of Black Health Matters or its affiliates. We make no representations as to the accuracy, completeness, timelines, suitability or validity of any information represented by hosts, speakers, attendees or sponsors at a BHM Event. You acknowledge that any reliance upon any such information shall be at your sole risk.
   3. Health Information Disclaimer. BHM Events may include discussion of health, wellness, medical conditions, treatments, and/or related topics. Any information presented or distributed in connection with a BHM Event (including by hosts, speakers, sponsors, attendees, or any other third parties) is provided for general informational and educational purposes only. Such information is not medical advice and is not intended to be, and should not be construed as, a substitute for professional medical advice, diagnosis, or treatment. BHM does not provide medical care at BHM Events, and your participation in a BHM Event does not create a physician-patient, therapist-patient, or other healthcare provider relationship between you (or any Guest) and BHM, any speaker, or any other participant. You should always seek the advice of a qualified healthcare professional with any questions you may have regarding a medical condition, and you should not disregard or delay seeking professional medical advice because of something you heard or read in connection with a BHM Event. If you believe you or someone else may be experiencing a medical emergency, call 911 (or local emergency services) immediately.
   4. Third-Parties. Any third-party goods and/or services that are provided in connection with a BHM Event are provided in accordance with their own terms and conditions. By attending a BHM Event, you, on behalf of yourself and any Guest, agree to abide by the terms and conditions imposed by any such third-party. You understand that violation of any such third-party’s terms and conditions may result in you and/or any Guest being denied access to the applicable aspect of the BHM Event. You further acknowledge and agree that BHM makes no representations or warranties about any third-party goods and/or services provided in connection with a BHM Event and shall bear no responsibility for any personal injury, death or other harm experienced by you or any Guest as a result of such third-party goods or services.
   5. Attendee Information. As a condition of registering for BHM Events, the information you provide may be shared with the BHM Event sponsor in accordance with our Privacy Policy.

3. Participation Requirements; Prohibited Conduct
   1. Code of Conduct. You agree, on behalf of yourself and any Guest you register or admit, to behave in a professional, respectful, and lawful manner at all times in connection with any BHM Event, including at the venue, in online chat functions, during breakout rooms, and in any related meetings or networking activities. Without limiting anything else in these Supplemental Terms, you and any Guest may not: (a) harass, threaten, intimidate, or discriminate against any person; (b) use abusive, profane, or hateful language or engage in bullying; (c) engage in unwanted physical contact or unwelcome sexual attention; (d) disrupt sessions or interfere with the participation of others; (e) engage in unsafe conduct, violence, or property damage; (f) bring prohibited items into an in-person BHM Event; (g) engage in unauthorized solicitation, promotions, or commercial activity (including collecting or distributing marketing materials) except as expressly permitted in writing by BHM; (h) impersonate any person or misrepresent your affiliation; or (i) share or publish another attendee’s personal story or personal information in a manner that identifies them, without their permission; or (j) conduct or attempt to conduct press interviews of, or quote or attribute statements to, other attendees without their express permission.  For clarity, BHM Events may be “on the record” as described in Section 3.5; however, this Code of Conduct is intended to protect attendee privacy and to ensure that any attendee sharing is voluntary and consensual. We reserve the right, in our sole discretion, to take any action we deem appropriate in response to any violation or suspected violation of this Section, including removing you and/or any Guest from the BHM Event, restricting access to Event areas or features (including chat, Q&A, and breakout rooms), and/or prohibiting future attendance.
   2. License to Footage. By attending or accessing a BHM Event, you, on behalf of yourself and any Guest, hereby irrevocably grant Black Health Matters and its affiliates, partners, advertisers, designees and licensees the unlimited, irrevocable, royalty-free, worldwide right to film, record and photograph you and any Guest and to use your and any Guest’s name, image, likeness, avatar, voice, sobriquet and information or comments about you and any Guest, including, without limitation, any photographs, recordings, and/or audio taken of you or any Guest during the BHM Event (collectively, the “Footage”), and to exploit, edit, publish, broadcast, display, distribute and otherwise use the Footage in any and all media for any purpose, including, but not limited to, in connection with the development, production, distribution, and/or exploitation of the BHM Event and/or other Black Health Matters productions or events and in marketing, advertising, and promotional materials for the BHM Event and/or other Black Health Matters productions, including those intended for broadcast on a television network, streaming on a digital programming service, and/or any other platform of Black Health Matters or any third-party. You, on behalf of yourself and any Guest, further grant Black Health Matters and its partners, advertisers, designees and licensees the right to use the Footage throughout the universe at any time, in perpetuity, in any and all media now known and hereafter devised in any manner including, without limitation, online, on-air, in social media, out-of-home, print and/or in other production(s), including, but not limited to, for advertising, sponsorship or commercial purposes, in all cases without compensation or attribution to you or any Guest. You, on behalf of yourself and any Guest, acknowledge that use of the Footage may be brought to you by, sponsored, tagged or otherwise associated with us and/or our advertisers and sponsors and feature the brands, products and/or services of those other companies. We shall have and own all rights (including, without limitation, copyrights) in and to the Footage and you hereby waive all rights in and to the Footage, including, but not limited to, all claims of so-called moral rights. The rights granted herein shall also include the right to edit, delete, dub, and exploit the Footage as we see fit in our sole discretion.
   3. Recording and Photography Notice; Limited Opt-Out. You acknowledge that BHM Events (including networking areas, audience Q&A, and related activities) may be photographed, filmed, recorded, or otherwise captured by BHM or its designees, and that your name, likeness, image, voice, comments, and/or other identifying information may be included in such materials. For virtual BHM Events, you further acknowledge that sessions (including speaker presentations, Q&A, and chat) may be recorded, and that participation with camera enabled, posting in chat, asking questions, or participating in breakout rooms may result in your image, name, and/or comments being captured and visible to other participants and/or included in Event recordings. BHM’s rights to use such materials are set forth in Section 3.2 (License to Footage).If you do not wish to be intentionally photographed or recorded in close-up, you may notify us in advance by emailing info@blackhealthmatters.com and/or by requesting an opt-out badge/lanyard at check-in. We will use commercially reasonable efforts to accommodate such request; however, you understand and agree that we cannot guarantee you will not appear incidentally in background or crowd footage, or in recordings where identification is not reasonably practicable to avoid. If you object to being recorded or photographed to an extent that cannot be reasonably accommodated, your sole remedy is to not attend the BHM Event or to leave the BHM Event.
   4. No Recording. Unless otherwise specified, all BHM Events are on the record for journalistic and editorial purposes and attendees should not share others’ personal/health information/stories/identities without obtaining consent. Unless otherwise specified, no outside video or still cameras are permitted at BHM Events and any photography, video or audio recordings or broadcasting of BHM Events by attendees is strictly prohibited.  Notwithstanding the foregoing, you may not quote, attribute statements to, or conduct interviews of other attendees without their express permission, as further described in Section 3.1 (Code of Conduct).
   5. Security and Health Screenings. Entry to any in-person BHM Event may be subject to security screenings, ID verification, health screenings (e.g., temperature checks) and/or reasonable searches for certain prohibited items, including, without limitation, weapons, outside food and beverage, and illegal and controlled substances. You are required to comply with all rules and instructions provided by us at any time before or during a BHM Event, including, but not limited to, health and safety instructions for in-person events, such as wearing a face covering or mask, maintaining social distancing and abiding by any applicable rules of the event venue.
   6. No Commercial Activity. No sponsorship, on-site marketing, sampling, vending, coupon/product distribution or other promotional, commercial or advertising activity may be conducted at any BHM Event without our prior written consent.
   7. Revocation of Ticket. We reserve the right to revoke your or any Guest’s access to a BHM Event (without any refund of any portion of the Ticket price paid, if applicable) (a) if we, in our sole discretion, determine that your or any Guest’s participation or behavior creates a disruption or hinders the BHM Event or the enjoyment of the BHM Event content by other attendees, (b) if you or any Guest fail to comply with or violate any BHM Event rules or guidelines, these Supplemental Terms or applicable laws, or (c) for any other reason whatsoever.
   8. Assumption of Risk; Personal Property; Limitation of Liability. You acknowledge, on behalf of yourself and any Guest, that attendance at and participation in a BHM Event may involve inherent risks, including risks associated with crowds, venue conditions, travel, interactions with other attendees, and the acts or omissions of third parties. You voluntarily assume all such risks and agree that you are solely responsible for your and any Guest’s safety, conduct, and well-being. You are also solely responsible for your and any Guest’s personal property, and BHM is not responsible for any lost, stolen, or damaged property.The disclaimers, limitation of liability, indemnification, and governing law and venue provisions set forth in BHM’s Terms of Service are incorporated by reference and apply to BHM Events. To the extent these Supplemental Terms and the Terms of Service address the same subject matter, the Terms of Service will control unless these Supplemental Terms expressly state otherwise. Without limiting the foregoing and to the maximum extent permitted by applicable law, BHM’s aggregate liability arising out of or relating to any BHM Event will not exceed one hundred U.S. dollars (US $100).
   9. Technical Issues. You are responsible for procuring the necessary equipment and the payment of any charges necessary to access the BHM Events. For any online or virtual BHM Events that you or a Guest attend, we are not responsible for the reliability, continued availability, speed or quality of the telecommunications lines and/or equipment that you or any Guest uses to access such BHM Events, including but not limited to you or your Guest’s use of a Ticket. It is your responsibility to ensure that your or any Guest’s systems are compatible with our technology or the technology of any third-party platform we use for an online or virtual BHM Event (if applicable) prior to registering for such BHM Event. We are not liable or responsible for any technical issues which may arise as a result of your failure to ensure compatibility of our technology with your systems. Similarly, we are not liable or responsible for any delay, disruption or disturbance in the operation of the internet or problems caused by your or any Guest’s internet service provider, any third-party platforms used in connection with a BHM Event, or for any telecommunications failures that are beyond our control.

4. Public Health Protocols; COVID-19 and Infectious Disease Risk Acknowledgement
   1. Health Protocols. By participating in any in-person BHM Event, you understand that our policies, CDC guidelines in relation to infectious diseases, event venue policies, and the requirements or recommendations of federal, state, and/or local health officials must be followed by you and any Guest. In-person BHM Events may have enhanced health and safety measures in place, including, but not limited to, masking, proof of COVID-19 vaccination or a negative COVID-19 test, and health and safety protocols, including vaccination requirements, are subject to change at any time in our sole discretion, in accordance with CDC guidelines, event venue policies, and/or the requirements or recommendations of federal, state, and/or local health officials. Refunds will not be provided if you or any Guest is denied access to a BHM Event for failure to follow such protocols.
   2. Assumption of Risk. You acknowledge and understand, on behalf of yourself and any Guest, that any public location where people are present provides an elevated, inherent risk of exposure to COVID-19 and other communicable and/or infectious diseases, and we do not guarantee that any person attending an in-person BHM Event will not be exposed. By attending an in-person BHM Event, you, on behalf of yourself and any Guest, expressly assume the risk that, during your participation in such BHM Event, you and any Guest may be exposed to communicable and/or infectious diseases, including but not limited to COVID-19. You expressly understand that these risks include contracting COVID-19 or other communicable and/or infectious diseases and the associated dangers, medical complications and physical and mental injuries, both foreseen and unforeseen, that may result from contracting COVID-19 or other communicable and/or infectious diseases. You release, covenant not to sue, and forever discharge BHM from any claim that you contracted or suffered injury from COVID-19 and/or any other communicable and/or infectious disease while in attendance at a BHM Event, whether such injury occurred before, during or after contact with the BHM Event, including all liabilities, losses, claims, actions, damages, costs or expenses of any kind (including reasonable attorneys’ fees) arising out of or relating thereto.

5. Accessibility
   1. Available Accommodations. If you would like additional information about available accessibility accommodations for any BHM Event, please email Info@blackhealthmatters.com.
   2. Accessibility Requests; Privacy.  If you request accessibility accommodations, we may ask you to provide additional information to understand and implement your request. We will use such information solely for the purpose of facilitating accessibility accommodations and related event operations, and we will handle it in accordance with our Privacy Policy. Please do not include sensitive personal information (including details about diagnoses, medications, or medical history) unless it is necessary to process your request. We will not share information you provide for accessibility accommodations with event sponsors, advertisers, or other third parties for marketing purposes. We may share such information with our service providers and the event venue only to the extent necessary to provide the requested accommodations.